Job Summary:

Responsible for ensuring accurate processing, auditing and recording of payroll for Okaloosa County Board of County Commissioners, Okaloosa County Supervisor of Elections, and Okaloosa County Clerk of Circuit Court and Comptroller.

Essential Job Functions:

The list of essential functions as outlined here is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed if such functions are a logical assignment to the position.
• Execute time and attendance processing and interface with payroll.
• Setup and process bi-weekly payroll.
• Review and verify source documents (timesheets).
• Update employee records by recording changes.
• Manage workflow to ensure all payroll transactions are processed accurately and timely.
• Reconcile and audit payroll prior to transmission and validate confirmed reports.
• Application of proper taxation of employer paid benefits.
• Process correct garnishment calculations and compliance.
• Process accurate and timely monthly, quarterly, and year-end reporting when necessary (Retirement, 941, Reemployment, W-2, etc.)
• Research and respond to payroll related inquiries and issues.
• Develop, manage and maintain comprehensive payroll records.
• Identify and recommend payroll process improvements.
• Provide wage certification reports to Division of Retirement, Workers’ Compensation, and any other parties upon request.
• Prepare any necessary daily journal entries and can process them as required.
• Maintain employee confidence and protect payroll operations by keeping information confidential.
• Maintain regular communication with director/manager for any accounting discrepancies or significant issues.
• Complete special projects and all work assignments as required. Experience with implementation of new workflows and processes is preferred.
• Cross train on other areas of equal and lesser complexity and serve as backup for those functions.
• Demonstrate considerable ability to analyze complex data, documents and exercise sound judgement and prioritization of evolving tasks.
• Attend and participate in meetings, audits, workshops, and webinars as necessary.
• Perform other job duties and special tasks assigned.

Minimum Required Qualifications:

• Bachelor’s degree (B.S.) in accounting from a four-year college or university preferred; may consider B.S. in other field with a minor in Accounting; two years of experience and/or training preferably in a government environment; payroll certification from a state or nationally recognized institution or an equivalent combination of education, training and experience.
• Proficiency in Excel and Word.
• Knowledge of or experience in accounting software preferred.
• Good communication skills, both oral and written, to communicate effectively.
• Good interpersonal skills and the desire to work in a team environment are critical.
• Accurate keyboarding and data entry skills.
• Must be organized and detail oriented.
• Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timelines.
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately.

ADA Compliance:

The Okaloosa County Clerk of Courts is an Equal Opportunity Employer. ADA requires the Clerk of the Court to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.

Equal Opportunity Employer:
The Okaloosa County Clerk of Court provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, the Clerk’s Office complies with applicable state and local laws governing nondiscrimination in employment in every location in which there are facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.